> ## Documentation Index > Fetch the complete documentation index at: https://www.carstoragesoftware.com/docs/llms.txt > Use this file to discover all available pages before exploring further. # Assign parking during a Schedule event > Park a vehicle in the right spot or zone when you finish a scheduled drop-off, intake, or service visit from the calendar workflow. ## What you will accomplish You will assign a parking spot or zone **while completing a scheduled visit** on [Schedule](https://www.carstoragesoftware.com/dashboard/schedule)—so the calendar workflow and the [Parking Spots](https://www.carstoragesoftware.com/dashboard/parking-spots) map stay in sync. When you finish: * The event workflow is marked complete (or ready to complete). * The vehicle shows **Spot:** or **Zone:** on its [Cars](https://www.carstoragesoftware.com/dashboard/cars) record. * Staff can find the car on the map without a separate parking step later. ## When to use this guide Use this when your facility sets **When this event completes** to **Ask where the car is going** for an event type such as **Vehicle Drop Off**, **Storage Intake**, or **Detail Appointment**. **Who sets this up** An owner or admin enables the parking step on each event type in [Settings > Events & schedule](https://www.carstoragesoftware.com/dashboard/settings/events). See [Configure event types](/docs/events/configure-event-types). If your team never sees a parking prompt, ask an admin to review that setting. Event type settings showing When this event completes set to Ask where the car is going with Parking spot or zone checked *An admin turns on the parking step per event type in [Settings > Events & schedule](https://www.carstoragesoftware.com/dashboard/settings/events). Look for **When this event completes** → **Ask where the car is going**.* ## Before you start * The visit is on [Schedule](https://www.carstoragesoftware.com/dashboard/schedule) today (or in progress). * The event is linked to the correct vehicle. * Parking spots and zones already exist on your map. If not, an admin should follow [Set up parking spots and zones](/docs/parking-spots/set-up-parking-spots-and-zones) first. * You know where the car will sit after the visit (numbered spot, zone, or—if it leaves—an outside vendor). ## Step 1: Open the event from Schedule Click **Schedule** in the left sidebar, or go to [Schedule](https://www.carstoragesoftware.com/dashboard/schedule). **Expected result:** You see the calendar with colored appointment blocks for today and upcoming days. Click the colored block for the drop-off, intake, or service appointment. **Expected result:** A detail panel opens on the right with the customer name, vehicle, time, and action buttons at the top. Click the blue **Open Event** button near the top of the panel. **Why this matters:** **Edit Event** only changes the plan (time, notes). **Open Event** starts the workflow where photos, checklists, and parking live. **Expected result:** The app opens the workflow page. The web address includes `/dashboard/session/`. Schedule page with a Vehicle Drop Off appointment selected in the right detail panel showing customer, vehicle, and Open Event button *On [Schedule](https://www.carstoragesoftware.com/dashboard/schedule), click the appointment block, then click **Open Event** to start the workflow—not **Edit Event**.* **Pick the right button** If you only need to change the appointment time, use **Edit Event**. If you are finishing intake work and need to record where the car parked, use **Open Event**. For a full tour of the workflow screen, read [Run event workflow from Schedule](/docs/schedule/run-event-workflow-from-schedule). ## Step 2: Finish required workflow steps first Most visits ask for photos, vehicle readings, or checklist items before parking. Follow any prompts on the workflow page—**All Photos**, **STATUS**, and **ACTIVITY** sections. **Why this matters:** Parking is usually the **last** step so the car is in its final location when you assign it. When parking is required and not assigned yet, the main action button near the top may say **Continue to destination** instead of **Mark as Complete**. **Expected result:** You understand you must pick a location before the visit can finish. Event workflow page for a vehicle drop-off showing vehicle details, workflow sections, and a Continue to destination button when parking is required *On the workflow page, finish required photos and checklists first. When parking is still needed, the main button may say **Continue to destination** instead of **Mark as Complete**.* **Button names can vary slightly** Some facilities see **Continue to destination** or **Select parking location to continue**. They all mean the same thing: choose where the car is going before you finish the visit. ## Step 3: Pick a spot or zone Click **Continue to destination** (or follow the parking section on the workflow page). **Expected result:** You see a list of **Spots** and **Zones** with availability hints—often right on the same workflow screen. Type a spot name (for example **A3**), zone name (for example **Outdoor Lot**), or scroll until you find an **Available** row. **Why this matters:** Assigning the first open row without reading the label is a common mistake on busy intake days. Click the spot or zone where the car is parked **right now**. **Expected result:** The row highlights or shows as selected. Confirm or save the parking choice. The workflow should show the spot or zone name near the vehicle card. **Expected result:** The car record updates to **Spot:** or **Zone:** without a separate trip to the map. On [Cars](https://www.carstoragesoftware.com/dashboard/cars), the parking button at the top of the page should match what you picked. Event workflow showing the parking destination picker with a list of available spots and zones such as A2, A3, Indoor Bay, and Outdoor Lot *After you click **Continue to destination**, pick the spot or zone where the car is parked. Available spots and zones appear in a searchable list.* Event workflow parking picker with spot A3 highlighted as the selected destination *Click the correct row—such as **A3**—so the highlight matches where the vehicle actually sits in your building.* **Read capacity numbers in the list** When you pick a **zone**, you may see numbers like **Outdoor Lot 1/4**. That means one car is already assigned and three more can fit before the zone is full. Pick an **Available** numbered spot when you need an exact space like **A3**. **Need a flexible outdoor area?** Choose a **zone** (for example **Outdoor Lot**) when you do not need an exact numbered space. Read [Work with zones on the map](/docs/parking-spots/work-with-zones-on-the-map). ## Step 4: Mark the visit complete Confirm the parking label on the workflow page matches where the car sits physically. When parking is assigned, click **Mark as Complete** (or **Complete**). **Expected result:** Status moves to **Done**. [Progress view](/docs/schedule/track-work-in-progress-view) and the calendar show the visit as finished. Open [Parking Spots](https://www.carstoragesoftware.com/dashboard/parking-spots) and search for the vehicle. The map should match what you picked in the workflow. **Why this matters:** A 10-second map check prevents “where did we park it?” calls later the same day. Parking Spots map showing occupied and available spots after a vehicle was assigned during a Schedule workflow *After you finish the workflow, open [Parking Spots](https://www.carstoragesoftware.com/dashboard/parking-spots) to confirm the car appears in the spot or zone you chose.* ## If the car leaves for an outside vendor instead When transport or a partner shop takes the vehicle off-site, do **not** assign a facility spot. Complete any required photos and notes on the workflow page. Open the vehicle in [Cars](https://www.carstoragesoftware.com/dashboard/cars), click the parking button, and choose the vendor under **Vendors**. Click **Send to vendor**. **Expected result:** The record shows **Vendor:** and the company name. The facility map no longer shows the car in a spot. Read [Send a car to an outside vendor](/docs/parking-spots/send-a-car-to-an-outside-vendor) for full step-by-step help. ## Common mistakes to avoid * Do not click **Mark as Complete** before choosing parking when the button says **Continue to destination**—the app may block completion until a location is set. * Do not assign a spot while the car is still on a lift or in a wash bay if it will move again—wait until it is in its **final** resting place. * Do not skip parking because “we will do it later”—later often means a wrong spot on the map by end of day. * Do not open the wrong event when two similar cars arrive at once—read the vehicle card every time. * Do not click **Parking Spots** in the sidebar thinking it saves the assignment—you must pick a destination **inside the workflow** (or update the car record afterward). ## Troubleshooting **I never see a parking step** The event type's **When this event completes** setting may not be **Ask where the car is going**, or **Parking spot or zone** may be unchecked under it. Ask an admin to open the event type in [Settings > Events & schedule](https://www.carstoragesoftware.com/dashboard/settings/events). See [Configure event types](/docs/events/configure-event-types). **Every spot looks full** Open [Parking Spots](https://www.carstoragesoftware.com/dashboard/parking-spots) in **Table** view and sort by **Currently Parked** to find **Available** rows—or use a zone with open capacity. Read [Find parking spots and available spaces](/docs/parking-spots/find-parking-spots-and-available-spaces). **I assigned the wrong spot** Open the car in [Cars](https://www.carstoragesoftware.com/dashboard/cars), click the parking button, and pick the correct spot or zone. You can also fix it from the map—see [Assign a parking spot](/docs/parking-spots/assign-a-parking-spot). **The workflow says parking is complete but the map looks wrong** Refresh [Parking Spots](https://www.carstoragesoftware.com/dashboard/parking-spots). If the car still shows in the old location, open the car record and update the parking button manually. A quick fix now prevents a retrieval mistake later. ## What success looks like * The Schedule event shows **Complete** (or **Done** in Progress view). * The car record shows the correct **Spot:** or **Zone:** at the top. * [Parking Spots](https://www.carstoragesoftware.com/dashboard/parking-spots) shows the vehicle as **Present** or **Occupied** in that location. * Front desk staff can answer “where is this car?” without walking the building. ## What to do next * Practice finding the car with [Find parking spots and available spaces](/docs/parking-spots/find-parking-spots-and-available-spaces). * If parking was only promised ahead of time, see [Reserve a parking spot](/docs/parking-spots/reserve-a-parking-spot). * For off-site transport, read [Send a car to an outside vendor](/docs/parking-spots/send-a-car-to-an-outside-vendor). * Return to the [Parking Spots overview](/docs/parking-spots/overview). 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